Enrollment just got easier!
Each year, more than 95% of eligible West Catholic students return. Our admissions team has worked diligently to make the yearly re-enrollment process as painless as possible, but we want to make things even easier for West Catholic families! That’s why we’re launching Continuous Enrollment. Please take a minute to watch the short video about Continuous Enrollment.
Continuous Enrollment will open on February 1, 2020. Stay Tuned!
Continuous Enrollment FAQs
Re-enrollment: What have we been doing?
Every spring, our admissions staff sent tuition contracts and parish support forms to each family. Parent(s) were expected to sign and return these by March 1 and pay a $150 enrollment fee if they were planning to re-enroll their child(ren) for the next school year.
For scheduling and budgeting purposes, we need to know how many students to plan for on the first day of school. We set how many sections and classes to offer, determine staffing needs and make sure we have classroom space and necessary classroom upgrades. Leadership plans diligently to ensure that we’re prepared to fulfill our mission with excellence every year. Until West Catholic families “sign on the line,” verifying that they’re coming back each year, we can’t make solid plans for staffing, programs, class offerings, materials, curriculum and facility usage.
We take the stewardship of tuition dollars entrusted to us very seriously. We want to invest these tuition dollars wisely so that we can provide the best education possible for West Catholic students.
I have no plans to change schools—and almost everybody comes back each year anyway. Can’t I just stay at West Catholic until I notify the school otherwise?
Up until this point, re-enrollment has been an “opt-in” program. Annually, we have asked every family, “Are you coming back?” In a sense, we’ve been requiring the vast majority of families to go through this process when, in actuality, only a few families decide not to return.
Typically we retain more than 95% of our student body. Having the large majority of our families tell us they are coming back year after year and pay another $150 enrollment fee to be officially enrolled wastes your time and ours.
By signing your new Continuous Enrollment Contract, you will be flipping that script. Rather than an ‘opt-IN’ process each year, our annual re-enrollment period will become an ‘opt-OUT’ opportunity.
Just let us know if you are not planning to return next year. For the majority of families, if you’re coming back after signing your “Continuous Enrollment Contract,” you won’t have to do a thing!
When will this take place?
February 1, 2020 marks the launch of Continuous Enrollment.
In place of the old re-enrollment paperwork, current families will electronically sign the new Continuous Enrollment Contract. All contracts will be due by March 1, 2020.
Following the 2020-2021 school year, notifications to disenroll (“Opt Out”) will need to be submitted by March 1.
We look forward to serving West Catholic families in this way and making this process easier and more convenient!
So what will February 2020 look like?
Instead of sending out re-enrollment agreements to each family, we will email the new Continuous Enrollment Contracts by February 1, 2020.
Once you re-enroll your child at West Catholic by signing it, you will not have to sign another enrollment contract during your child’s time at West Catholic. Their spot in class will be secured until graduation and we can begin to schedule classes. This new one-time contract will be due by March 1, 2020.
After you sign your new Continuous Enrollment Contract by March 1, 2020, you’ll be part of our community until you tell us otherwise. If your plans change, let us know during the ‘opt-out’ period each spring for the following school year.
After this year, what will the “Re-Enrollment Period” look like?
After we roll out the Continuous Enrollment program, the typical re-enrollment process every February will simply be a communication reminder from the school informing the families that might be thinking about leaving our school to notify us by March 1. It will be an opportunity to ‘opt out’ of enrollment for the following year.
The large majority of our families will have the convenience of ignoring this message and doing absolutely nothing! No getting out the checkbook and writing the $150 check. No signing and returning the tuition contract. And, in most cases, no parish support form!
What about SMART TUITION and an invoice?
You will receive an invoice with tuition, parish support (if applicable) and any grants or scholarships you may be receiving. As always, any questions or concerns can be directed to our business office.
Tuition payments for the 2020-2021 school year will run through SMART tuition, with monthly payments beginning August 5 or August 20, whichever you elect. You are invited to pay in full by June 30 to receive a $100 lunch credit.
Will I be notified of the auto-withdrawal from my account?
Yes, you will receive an email through SMART approximately seven days prior to the automated withdrawal for any tuition or fees charged to your account. SMART allows you the option to have the amount deducted from your bank account or pay by credit card.
How do we notify the school if we are not planning to return the following year?
We have created an easy one-page opt-out form for your use. To notify the school that your child will not be returning in the fall, simply request this form by emailing Todd Peters, firstname.lastname@example.org and submit it by the March 1 opt-out deadline.
What’s the penalty if I break this contract?
West Catholic makes decisions related to hiring staff, classes and purchasing additional curriculum and materials based on anticipated enrollment. Your future plans influence our current decisions.
For that reason, if you notify us of your decision to opt out of your contract for the following school year by March 1 of the current year, there is no penalty. However, if you notify us of your child’s withdrawal after the opt-out date, West Catholic will charge your SMART TUITION account one month of the upcoming year’s tuition.
But what about unique circumstances? I’m planning on keeping my kids at West Catholic. What if God has other plans for my family?
We understand that life takes other turns than what we had imagined, so we’ve built flexibility into this contract.
Prior to the annual opt-out date of March 1, you can notify us that you’re not planning to return next year, without any penalty or difficulty, by completing the opt-out form.
After March 1, if you decide to leave for personal reasons, you will be responsible for one month of the upcoming year’s tuition. This is because we must hire teachers and purchase classroom materials for your child beginning in late spring and we rely closely on the enrollment numbers to make informed decisions.
However, if the March 1 deadline passes and you find you must leave due to major life changes and unforeseen circumstances, administration will review your unique situation on a case-by-case basis to consider releasing you from the contract. We reserve the right to examine the merits of each individual case but, in general, for unique circumstances, such as those listed below, families dis-enrolling after March 1 will be exempt from the withdrawal penalty:
Financial hardship/change in financial circumstances
Moving/relocation 25+ miles from West Catholic
Dis-enrollment at the request of West Catholic High School
Other circumstances as approved by the administration
What does this mean for new families?
New families will sign the Continuous Enrollment Contract at the time they enroll their child(ren). They will be part of the West Catholic community until they tell us otherwise and their child’s spot in their class will be secure until graduation. In the event that things do change, they’ll have until March 1 every year to simply notify the school and face absolutely no penalty.
What do I get out of this?
Simplicity — Continuous enrollment eliminates the annual re-enrollment process and paperwork involved
No yearly enrollment fee
Early and more precise placement in classes
One-time submission of parish support forms for the majority of parishes
What is the process for updating my information after I am continuously enrolled?
Parents may update their information in Infinite Campus at any time during the year by contacting the school office with necessary updates and changes.
Each spring, we will ask parents to review and verify additional information as well as update information that requires annual submission (ex. requesting busing).
Do I still need to fill out an annual parish support form?
All freshmen and new students will still need to submit a parish support form to their parish office. After the initial form is turned in, members of the following parishes will not need to submit this information again:
Assumption of the Blessed Virgin Mary
Basilica of St. Adalbert
Cathedral of St. Andrew
Holy Family (Caledonia)
Holy Family (Sparta)
Mary Queen of the Apostles
Our Lady of Consolation
Our Lady of Sorrows
Our Lady of the Lake
SS Peter & Paul
St. Anthony of Padua
St. Francis de Sales
St. Francis Xavier & Our Lady of Guadalupe
St. John Vianney
St. Joseph-St. Mary
St. Joseph the Worker
St. Joseph Wright
St. Luke University Parish
St. Mary Magdalen
St. Mary (Spring Lake)
St. Mary’s (Grand Rapids)
St. Mary’s (Marne)
St. Mary’s Visitation Parish
St. Patrick Parnell
St. Paul the Apostle
If your parish is NOT listed above, you must submit a form each year you are enrolled at West Catholic.
Note: Guidelines for parish support qualification may vary by parish.
Whom do I speak to if I have questions or concerns?Get in touch with Admissions Director Todd Peters at 616-233-5920 or email@example.com.